As the pandemic continues to surge on, it’s crucial that people continue to stay connected with coworkers and their bosses by using virtual meetings. When it comes to hosting online meetings, you’re going to find that it’s not as simple as in-person meetings.
In this post, you’re going to find some useful tips that help you host a more productive and effective online meeting for yourself and your coworkers.
- Keep Things Short
When working from home, there are several challenges that one may face. Things like balancing children and their work. With this in mind, you don’t want to take up too much of people’s time.
Instead, try to keep meetings short and to the point. This allows workers to get back to completing projects and other tasks that must be submitted on a deadline. Another issue with hosting long meetings is that you can quickly lose the attention of your audience.
This could leave them unmotivated to complete work after leaving the meeting. Keep things short and upbeat, and you’ll find that your meetings positively affect all that have attended. For example, if you’re talking about safety training keep it short and offer more about the training that employees can review after the meeting.
- Keep Things Lively
As the host, the online meeting schedule will follow your lead. While it can become monotonous to go over various business points that need to be addressed, there is a way to keep things lively.
Ensure that, as the host, you use a tone of voice that is active and engaging. When you appear animated and interested in what you’re talking about, it’s going to get others attending the meeting engaged.
- Distraction-Free Zone
With all eyes on you during the meeting, it will be easy for others to pay attention to any distractions that may be taking place in your background, whether it’s noises or people moving around the background.
To minimize distractions or loss of focus of the meeting tasks at hand, take the time to create an environment free of all distractions. This means moving work equipment into an area that preferably has a door to keep out children and animals during meetings.
It may also mean purchasing some headphones to cancel out background noise that might not be easy to avoid altogether.
- Give People a Brain Break
If your regular team meetings have to run longer than you’d like, we encourage you to give everyone a much-needed brain break. Whether this means performing a group stretching exercise or taking a brief five-minute break to stretch, grab a snack, and regroup.
When everyone returns to the meeting, you’ll notice that their mood has picked up, and they will be ready to tackle the rest of the meeting’s topics including tips on how to choose CFOs for smaller companies.
Hosting Online Meetings: Bye-Bye Boring
Hosting online meetings doesn’t have to be drawn out or monotonous. There are ways that you can take control as the host and ensure that all staff members are engaged in what you’re saying.
To do this, ensure you’re using an engaging tone, and it helps to provide breaks during long meetings. We hope you found the information you were looking for and if you’d like to check out some other posts continue scrolling through our blog section.